Attendees:  The meeting attracts about 200 trauma surgeons and related specialty physicians whose primary interest lies in the treatment of the injured patient.

Exhibit Space:  Exhibits will be in the Pre-Function Area of the Conference Center in Telluride (just outside the WTA meeting room) in order to assure maximum exhibitor exposure to the attendees.  Exhibitors will be provided with a maximum of two 3’x6’ draped table(s) and two chairs.  Moderators will encourage attendees to visit each exhibitor.

Hours:  Exhibit hours will be from 6:30 a.m. – 9:30 a.m. and 3:30 p.m. – 6:30 p.m. Monday through Friday, March 1 - 5.  Exhibits should be set-up on Sunday evening, February 28 or from 6:00 – 6:30 a.m. on Monday, March 1.  Tear down will be Friday, March 5 from 6:30 – 7:30 p.m.  Please note, the exhibits will be located in a public space and security will not provided.

Costs:  The charge for booth rental is $4,000.00.  Fees are due in full upon submission of the Exhibit Application Form.  Attendance at the meeting and events requires meeting registration (see Item #10 below.)

Rules, Regulations, and Fees:

1.        All applications must be made on the official application form and include a fifty (50) word description of the products or services to be exhibited.

2.        All products to be exhibited must be directly related to the practice of surgery or medicine, education, and related topics.  All are subject to approval by the WTA.

3.        Exhibitors must comply with FDA regulations concerning the exhibition of investigational products and Class III devices.

4.        Exhibitor identification on all signs, graphics and literature must be the company name(s) submitted on the Exhibitor Application.

5.        Exhibits will take the form of a maximum of two 3’ x 6’ table tops.  Please indicate the number you need on the registration form.  Security will not be provided and exhibits are located in a public space.

6.        Exhibitors may not assign or apportion to others the whole or any part of the space allocated, and may not display goods or services other than those manufactured or regularly distributed by the applicant(s).

7.        Exhibitors must set-up, occupy and staff their exhibits during all hours the exhibitors are open unless oral scientific presentations are ongoing.

8.        Exhibitors are expected to remain in their rented space and not view other exhibits except by invitation of other exhibitors.

9.        Interviews, demonstrations and the distribution of literature must be made in the company’s assigned exhibit area.  Canvassing or distribution of advertising materials beyond the perimeters of the assigned exhibit space will not be allowed.

10.     Exhibitor Registration.  All exhibitor personnel are required to wear registration badges while on the exhibit floor. Badges are obtained by registering for the meeting online. One registration fee will be waived for each company exhibit.  Additional representatives who are simultaneously exhibiting for the company will need to register as Guests (at rates of $550.00 for early registration, $650.00 for late registration, and $750.00 for on-site registration).  This single waived registration can be transferred to another company representative should there be a transfer of representative responsibilities (i.e., one representative would be present for Sunday through Tuesday and another would arrive on Wednesday to replace the first representative for the duration of the meeting.)  Exhibitor badges will be distributed at the registration desk during the meeting.

For Exhibit Application Form, Click Here

For Online Exhibitor Meeting Registration, Click Here

For downloadable Exhibitor Meeting Registration Form, Click Here

For additional information or questions:

R. Lawrence Reed, MD, Vice-President, Western Trauma Association

Room B240, Clarian Methodist Hospital

I-65 at 21st Street

Indianapolis, IN 46206

(317) 962-5339

rreed8@indianaclinic.org